Privacy & Cookie Policy

Who We Are

Our website address is: https://whenwomeninspire.com.

What Personal Data We Collect and Why We Collect It

Comments and the Privacy & Cookie Policy

When visitors leave comments on the site we collect the data shown in the comments form, and also the visitor’s IP address and browser user agent string to help spam detection.

The Akismet anti-spam service collects information that includes the commenter’s IP address, user agent, referrer, and Site URL (along with other information directly provided by the commenter such as their name, username, email address, and the comment itself).

An automated string provided by your email address may also go to the Gravatar service to see if you are using it. Refer to the Gravatar Privacy Policy for more details. After your comments is approved, your profile picture is available to the public in your comment.

Media

Visitors to the website can download and extract any location data from images on the website.

If you upload media to this website, they are typically publicly accessible. If you do upload media, you should avoid images with location data in them as website visitors can download and extract location data from website images.

Communication Logs

We keep a log of some of the communication that we have with you which may include marketing and transactional emails. These are kept for the purpose of improving our marketing and communication with you and other customers. These logs are retained until you request removal of your data.

Contact Forms and This Privacy & Cookie Policy

Some of our website’s services enable you to contact us via email. We will use the information you give us, such as your email, only to respond to your question or other inquiry.

Please bear in mind that email transmissions do not automatically undergo encryption, so we suggest you do not include sensitive data such as credit card numbers or bank account details in the contact forms. We offer security via HTTPS across the entire website.

Cookies

If you leave a comment on our site, you may opt-in to saving your name, email address and website in cookies. These are for your convenience so that you do not have to fill in your details again when you leave another comment.

If you go to our login page, you will set a temporary cookie to determine if your browser accepts cookies. This cookie does not keep personal data; it discards data when you close your browser.

When you log in, WordPress also sets up several cookies to save your login info and screen display choices. Login cookies last two days, while screen option cookies last one year. If you select “Remember Me,” your login will continue for two weeks. The login cookes are removed if you log out of your account.

Cookies are also collected when you use this website as per the GDPR banner shown on the first visit to this website. These cookies last for 365 days or 1 year. There is an opt-out option on this banner, and you can revoke your cookies by sending an email to christy@whenwomeninspire.com at any time. You will receive a response to your message within a reasonable time.

This website may serve advertisements and content from third parties, collect information from visitors directly, and place or recognize cookies on browsers of visitors. We also may provide details about opting out of online ads where the law recognizes it.

Third-party vendors, including Google, use cookies to serve ads based on a user’s prior visits to your website or other websites. Google’s use of advertising cookies enables it and its partners to serve ads to your users based on their visit to your sites and/or other sites on the Internet. Users may opt out of personalized advertising by visiting Ads Settings.

This site uses Google Analytics to track overall website usage for a better visitor experience. This stores no personally identifying information. Certain cookies load due to the configuration of our website with Google Analytics; we use them to collect data. The default expiration dates for said cookies as laid out by Google Analytics Cookie Usage. You can opt out of Google Analytics by installing this browser plugin.

Embedded Content from Other Websites

Articles on this site may include embedded content (e.g. videos, images, articles, etc.). Embedded content from other websites behaves in the exact same way as if the visitor has visited the other website.

These websites may collect data about you, use cookies, embed additional third-party tracking, and monitor your interaction with that embedded content. That may include tracking your interaction with the embedded content if you have an account and are logged into that website.

Privacy & Cookie Policy: Who We Share Your Data With

If you request a password reset, your IP address will be included in the reset email.

Note about Our Advertisers – We do not reveal details about identifiable persons to our advertisers but we might, occasionally, give them aggregate statistical data about our visitors; one possible example is your geographical area of residence.

Privacy & Cookie Policy: How Long We Retain Your Data

If you leave a comment, the comment and its metadata are retained indefinitely. This is so we can recognize and approve any follow-up comments automatically instead of holding them in a moderation queue.

For cookie expiry dates through Google Analytics data we may collect, please see the Google Analytics Cookie Usage link in the Cookies section above on this same Privacy & Cookie Policy page.

We keep contact form entries for six months.

What Rights You Have Over Your Data

If you have have left comments on this site, you can request that we erase any personal data we hold about you. This does not include any data we are obliged to keep for administrative, legal, or security purposes.

Where We Send Your Data

Visitor comments may be checked through an automated spam detection service. We do not sell, trade or transfer in another way your personally identifiable information to third parties. Exempt from this statement are third parties who help us operate this website, carry out our business, or service you, as long as those parties agree to keep these details private.

Where you have given us consent, you have the right to withdraw that consent at any time by emailing us through our Contact page, but withdrawing consent won’t affect its validity up to the time when you withdraw it.

Also, visitor comments may be checked through an automated spam detection service.

Privacy & Cookie Policy: How We Protect Your Data

We use several security measures to keep your personal details safe as we believe personal data deserves extra safeguards. Access to this data is severely limited to a small number of persons and subject to confidentiality guidelines.

We will take all reasonable steps needed to ensure your data is treated securely and in line with this Policy. However, transmitting data by way of the Internet is not totally safe. While we can do our best to protect your personal data, we can’t guarantee your personal details transmitted to our site. This transmission is at your own risk. When we receive your details, we will utilize security-minded processes and features to try to prevent unauthorized access.

We also use two factor identification as a security measure on this website.

What Data Breach Procedures We have in Place

Our data breach procedures are in place to protect us against possible data security risks, such as breaches of confidentiality, failing to offer choice, and reputation-related damage. Everyone who works for or with whenwomeninspire.com has some responsibility for making sure that data collection, storage, and handling appropriately follows this Policy.

The procedures are the processes that whenwomeninspire.com follows in the event whenwomeninspire.com has a data breach or thinks there may have been a data breach.

If a privacy data breach has occurred or is suspected to have occurred, any whenwomeninspire.com team member who is aware of it must within 24 hours tell this site’s Owner in the first instance. The following details, if known at the time, must be shared with the Owner:

a) When did the breach occur?
b) What type of breach is it?
c) What caused the breach?
d) Which systems are affected?
e) Which part of the organization does it involve?
f) Have any steps been taken to correct the issue and, if so, what are they?

After receiving this information, the Owner must assess and figure out the possible impact of the privacy data breach and how significant it may be. If the Owner cannot figure out these details on their own, then they must reach out in confidence to a member of the team of the Owner’s choosing to get advice on the actual or suspected breach.

Upon receiving this information, the team will take a first look at the issue to craft pre-emptive instructions as to how best to take corrective action, depending on the nature and severity of the breach. If the chosen team member cannot make sense of the breach, whether real or suspected, then the Owner will outsource the corrective action. Again, all details will be kept in confidence in the best interests privacy-wise for all involved parties.

The corrective action might include retrieving or recovering personal details, stopping unauthorized access, and total system shut-down or shut-down of part of the system. Actions to contain the breach must occur as quickly as possible after the initial assessment of the situation is given to the Owner.

Where feasible, a report of the breach or suspected breach, actions taken, outcome of action, and suggestions to prevent this scenario from happening again will be submitted to the Owner by related individuals analyzing the issue. When providing the Owner with a copy of the report, the relevant individual will end it by saying that no further action is required. The Owner will log this information into a shared document with the appropriate staff.

Please note that there is no single way to respond to a data breach and each situation must be responded to on a case-by-case basis, given factors such as circumstances and related risks.

If practical, this website must tell each person to whom the related personal details relates. If doing so is not practical, this website must also take reasonable steps to make the statement public, including publishing at the site. The Owner will log this statement and also review lessons learned from the issue and, if necessary, review relevant processes and policies with the appropriate staff.

What Third Parties We Receive Data From

We receive data from Google Analytics for site tracking, as per the mentions earlier in this Privacy & Cookie Policy page.

Industry Regulatory Disclosure Requirements

Aside from breach notifications, we are not aware of any regulatory disclosures we need to provide. If you are aware of any, please feel welcome to let us know via the Contact page (link is at the end of this page).

Contact Details re Privacy Policy

For privacy-specific concerns, including a request to delete your data, please contact the website’s Data Protection Officer Christy Birmingham-Reyes through the Contact page form.

You can also reach us at:

When Women Inspire
PO Box 99900 FB 009 245
RPO Town & Country
Victoria, BC V8Z 0C8
Canada